A policy on open governance
It shall be the policy of Access Ready Inc. to make its corporate, bylaws, Board of Directors action, policies, reports and other pertinent documentation available in accessible electronic formats through accessready.org on a page linked to about Access Ready.
This open governance policy shall make as much information available to the public as deemed necessary and prudent in the online security environment, in order to demonstrate that Access Ready Inc. as a nonprofit organization is operating in the public’s trust.
This open governance policy shall not apply to records related to documents deemed sensitive or confidential by the Board of Directors including, but not limited to documents related to specific donor, sponsor subcontractor or employee relationships.
For security and confidentiality purposes some information included in documents may be redacted such as, but not limited to names, addresses, other identifying information and account numbers.
Documents or Board Actions deemed sensitive or confidential must be determined in the motion or Board action at the time of the action as a clear instruction requiring that information be redacted, or the document be restricted and not made available online.
The Chair and Chief Executive Officer (Chair-CEO) in conjunction with the Chief Communications Officer (CCO) shall manage the redaction and posting process as instructed. The Chair-CEO in conjunction with the CCO may redact or restrict documents when the Board has not made its intentions clear. In such cases the Board must be asked for clarification within 30 (thirty) days to clear up any questions the Chair-CEO or CCO may have.