Board of Directors Meeting Minutes, 02-18-2021

Access Ready Inc.
Board of Directors meeting
Date, 02-18-2021
Time, 7 pm EST
Place?
Meeting by Conference call – yes
Access Ready Call Bridge
Sponsored by VOTEC Corporation
List of attachments
1. Minutes of 10-15-2020
Meeting called to order by Chair-CEO Doug Towne at: 7:07.
In attendance
Elizabeth Campbell No?
Gust Dean Doulou Vice-Chair, Yes,
Treasurer and CFO David Mickey Ellis No? Non-voting
Stephen M. Handschu Yes,
DR Martin G. Lewis No?
Matthew Michaelis No?
Paul R. Michaelis PHD No?
Secretary Corey Saur Yes, Non-voting
William (Chip) Smith Yes,
Mariano Tan Yes,
Chair-CEO Doug Towne yes, Non-Voting
Carol Westlake Yes,
Gabrielle Ward Yes,

* Information Agenda
* Board Secretary report
Correspondence none

Minutes of 10-15-2020
Motion to accept minutes as presented by, Carol
Seconded by Dean
Discussion
Call the question,
Elizabeth Campbell Absent?
Gust Dean Doulou Vice-Chair, Yes,
Stephen M. Handschu Yes,
DR Martin G. Lewis Absent?
Matthew Michaelis Absent?
Paul R. Michaelis PHD Absent?
William (Chip) Smith Yes,
Mariano Tan Yes,
Carol Westlake Yes,
Gabrielle Ward Yes,
Motion Passed,

* Board Treasurer Report
Correspondence
From Bank of America
As a new Platinum tier member, you get these benefits and more:

Plus, you will also receive higher interest rate discounts5 on new loans and lines of credit.
And, as a Platinum member, you can use non-Bank of America® ATMs without a fee (1 per billing cycle).
Accounting Report
No documents available
Doug Towne
Savings balance $43437.72
Includes $3000.00 donation from a family foundation available.
$37000.00 contract revenue available
$3437.72 in foundation funds unavailable
General checking $3023.58 contract revenue available
Donation credit card $1721.47 available account
Communications checking $8243.75.
Includes $7000.00 grant from Charter Communications.
Total cash on hand $56426.52
We spent $8000.00 in donations to the VOTEC Maryland Community Partners as required under our contract.
We are continuing to pay down our unpaid balances with Doug Towne Consulting for hours and expenses advanced through September 2019.
Discussion

* Chair/CEO report
Correspondence None
1. Finding a place to locate our operations has been difficult.
In addition, our plan to utilize student volunteers has been impossible because of the Pandemic. Those programs are just not operating here at this time.
2. The grant writer we engaged has done little if anything and I have not paid him since October. I will be terminating our relationship permanently.
In his defense I believe his having to manage his day job with all his students functioning remotely has just caused to much disruption for him to give us any of his time.
I have been looking at grants, but many require fixed locations and existing programs, but I will keep looking.
3. Our consulting contract with VOTEC Corporation has been concentrated recently on an RFP from the state of Maryland. The state has put requirements in place that are difficult if not impossible for anyone to meet.
We were able to build a Community Partners program that included:
* the Image Center of Maryland (CIL,
* The National Association of the Deaf
* The National Council on Independent Living and
* The National Federation of the Blind.
These partners will be providing support in training and recruiting under a proposed contract.
I will provide a verbal update since at this time the RFP is in the submission phase.
4. Our consulting contract with Devoted Health is going well.
We have been meeting with their team on a regular basis.
We are nearing the completion of their first online tutorial through Access Ready Learning with a launch date of March 1.
We have launched a referral program to assist Devoted members with disabilities through the Centers for Independent Living in their areas of operation.
5. We have successfully expanded Access Ready Reporter’s content and circulation.
Content sponsor Micro Assist is providing good stories and
our distribution sponsor eReleases has expanded our reach over night to nearly fifteen thousand or more.
This is exciting because our monthly is going to thousands of newsrooms and reporters every month.
Early analytics indicate that reception is good, and we are being read.
6. The pending consulting contract with Passtime GPS is stuck.
There attorneys insist on our not receiving commissions from any sales channel we create after three years.
If you recall this has to do with the personal tracking device, we have worked with them on.
So, if we create a sales relationship with a big player like AARP, or the ARC of the United States our commissions would go away after three years no matter how long the relationship might last.
The product in the form we need it is not yet complete and once it is released, we will have a 12-month exclusive in each of the negotiated markets.
While this contract is with ARS, I would like any advice you might have on the subject.
Given the evolution time frame of technology I am tempted to agree.
The Board agreed to accept the Sunset on commissions after 3 years.
7. We are still working with other organizations and our friends in Congress to bring about the American Digital Accessibility Act.
We are also working to have accessible pollbooks included in HR1 The for The People Act.
8. Our consulting contract with Commonlook is up and we are working to negotiate a new agreement.
9. Some of the new technologies we are working with will be best sold utilizing a Medicaid/Medicare number. To best effect this and penetrate the market it makes good sense to partner with organizations in that space.
This may require forming a new subsidiary if liability requires it for such partnership agreements. We have already decided to form a subsidiary for the tracking device from Passtime GPS for example.
In that case I will propose bringing Evergreen Community Services into that organization as a full partner.
They operate in 8 states and serve the Developmental Disability community.
I will move under new business for your approval to create such relationships.

Discussion
Motion to accept all reports items by Steve
Seconded by Dean
Discussion
Call the question
Elizabeth Campbell Absent?
Gust Dean Doulou Vice-Chair, Yes,
Stephen M. Handschu Yes,
DR Martin G. Lewis Absent?
Matthew Michaelis Absent?
Paul R. Michaelis PHD Absent?
William (Chip) Smith Yes,
Mariano Tan Yes,
Carol Westlake Yes,
Gabrielle Ward Yes,
Motion Passed,

** Discussion Agenda
1. The Chair-CEO requests approval to move from a commission stile program to a sponsor or subscription style program for our Goods and Service Providers.
This relates to those companies we want to identify on the ARS site as providing “Access Ready” goods and/or services.
We will start with subscription fees that depend on the size of the vender.
$100.00 a year for those with revenue under $100,00.00 a year and have a scale that works up from there depending on budget.
The commission concept is just too hard to negotiate, and track.
This will also allow service organizations to list themselves and support us if they wish.

Motion by Carol
Seconded by Steve
Discussion
The Board made comments supporting the concept.
Call the Question,
Elizabeth Campbell Absent?
Gust Dean Doulou Vice-Chair, Yes,
Stephen M. Handschu Yes,
DR Martin G. Lewis Absent?
Matthew Michaelis Absent?
Paul R. Michaelis PHD Absent?
William (Chip) Smith Yes,
Mariano Tan Yes,
Carol Westlake Yes,
Gabrielle Ward Yes,
Motion Past
2. The Chair-CEO requests approval to form business partnerships/relationships with other organizations in order to secure Medicaid/Medicare numbers and better penetrate particular markets. Final approval in each case will be presented to the Board.

Motion by Steve
Seconded by Mariano
Discussion
Only comments of support.
Call the question
Elizabeth Campbell Absent?
Gust Dean Doulou Vice-Chair, Yes,
Stephen M. Handschu Yes,
DR Martin G. Lewis Absent?
Matthew Michaelis Absent?
Paul R. Michaelis PHD Absent?
William (Chip) Smith Yes,
Mariano Tan Yes,
Carol Westlake Yes,
Gabrielle Ward Yes,
Motion Passed,

** Old Business?
None from the Chair
None from the floor.

** General discussion
** Next meeting Date and time?
The third Thursday Of June at 7 PM EST
Thursday June 17 at 7 PM EST by conference call.
This will be our Annual meeting
Discussion
The date was agreed to.

*** Adjournment

Motion to adjourn by Chip
Seconded by Steve
Discussion
Call the question
Motion was unanimous

Meeting was adjourned at 8:19 pm