Board of Directors Meeting Minutes, 02-20-2020

Access Ready Inc. Board of Directors meeting

Date, 02-20-2020
Time, 7 pm EST
Place: Meeting by Conference call: yes

List of attachments

1. Requests for board action from 11-01-2019 to 02-14-2020
2. Minutes of 9-19-2019 and 12-19-2019
3. ARI – ARS Joint 2018-19 Summary and 2020 Strategic Plan Report
4. Policy on Database distribution restrictions
5. Board Committee mission statements establishment and rules
6. Access Ready Inc By-Laws Revised 02-14-2020

Meeting called to order by Chair-CEO Doug Towne at: 7:05
In attendance

Elizabeth Campbell: No
Gust Dean Doulou Vice-Chair: Yes,
Treasurer and CFO David Mickey Ellis: Yes (Non-voting)
Stephen M. Handschu: Yes
DR Martin G. Lewis: No
Matthew Michaelis: No
Paul R. Michaelis PHD: Yes
Debra Roberts-Bellanti: No
Secretary Corey Saur: Yes (Non-voting)
William (Chip) Smith: No
Mariano Tan: No
Chair-CEO Doug Towne: yes (Non-Voting)
Carol Westlake: No
Gabrielle Ward: Yes
** Consent Agenda
1. The Chair-CEO requests final approval of the attached requests for Board Action from 11-01-2019 to 02-14-2020
The consent agenda includes items:

1. Requests for board action from 11-01-2019 to 02-14-2020
3. ARI – ARS Joint 2018-19 Summary and 2020 Strategic Plan Report
4. Policy on Database distribution restrictions
5. Board Committee mission statements establishment and rules
6. Access Ready Inc By-Laws Revised 02-14-2020

Motion to accept consent agenda items by Steve
Seconded by Dean

Discussion

Call the Question,
Elizabeth Campbell Absent?
Gust Dean Doulou Vice-Chair: Yes
Stephen M. Handschu: Yes
DR Martin G. Lewis: Absent
Matthew Michaelis: Absent
Paul R. Michaelis PHD: Yes
Debra Roberts-Bellanti: Absent
William (Chip) Smith: Absent
Mariano Tan: Absent
Carol Westlake: Absent
Gabrielle Ward: Yes
Motion: Passed

* Information Agenda
None from the Chair-CEO
* Board Secretary report
Correspondence none

Minutes of 09-19-2019 and 12-19-2019
Motion to accept minutes as presented or amended by: Paul
Seconded by: Dean
Discussion

Call the question,

Elizabeth Campbell: Absent
Gust Dean Doulou Vice-Chair: Yes,
Stephen M. Handschu: Yes
DR Martin G. Lewis: Absent
Matthew Michaelis: Absent
Paul R. Michaelis PHD: Yes
Debra Roberts-Bellanti: Absent
William (Chip) Smith: Absent
Mariano Tan: Absent
Carol Westlake: Absent
Gabrielle Ward: Yes
Motion: Passed

* Board Treasurer Report
Correspondence none
Accounting Report
David Ellis
See attached documents
Discussion

* Chair/CEO report
Correspondence None
1. We are working through the contract negotiations with Pastime GPS. We expect it to be complete and to send it to the Board for review in the next several weeks.
2. We are on target to launch Access Ready Reporter our new monthly newsletter. I want to thank everyone who participated in the setup of the accessreadyreporter.org server.
3. John Medcalf of VOTEC has generously agreed to increase the number of staffing hours under his contract so we can continue and begin working on the following items:
1. Webmaster management
2. Sales outreach and solutions
3. Grant research
4. Grant writing
5. Grant management
4. Devoted Health has asked for Access Ready Strategic to set up disability sensitivity training sessions first at their locations in Mass and Mane. They may want to pay for us to put it on video for a regular fee.
They also want a consulting contract for a few hours a month.
The goal is to make them the disability community’s provider of choice.

Discussion

* Other Officer Reports None
Discussion

Committee Reports
* Committee on Chair-CEO annual review Dean Doulou
Dean informed the Board that his committee will meet in the next few weeks and complete the report shortly after.

Motion to accept all reports items by Steve
Seconded by Paul

Discussion
Call the question

Elizabeth Campbell: Absent
Gust Dean Doulou Vice-Chair: Yes
Stephen M. Handschu: Yes
DR Martin G. Lewis: Absent
Matthew Michaelis: Absent
Paul R. Michaelis PHD: Yes
Debra Roberts-Bellanti: Absent
William (Chip) Smith: Absent
Mariano Tan: Absent
Carol Westlake: Absent
Gabrielle Ward; Yes

Motion Passed,

* Special Information Report (S)
None

Discussion

** Discussion Agenda

** Old Business
None from the Chair

** New Business
None from the Chair

** General discussion

** Next meeting Date and time?

Annual meeting Thursday June 18, 2020 at 7 PM EST by conference call.
Fall meeting Thursday Oct 15, 2020 at 7 pm EST by conference call
Discussion

*** Adjournment

Motion to adjourn by Steve
Seconded by Paul
Discussion
Call the question

Motion was unanimous

Meeting was adjourned at 7.53 pm