Board of Directors Meeting Minutes, 06-18-2020

Access Ready Inc.
Board of Directors annual meeting

Date, 06/01/2020
Time, 7 pm EST
Place: Meeting by Conference call: yes

Access Ready Call Bridge
Sponsored by VOTEC Corporation

List of attachments:
101. Requests for board action dated 04/17/2020
102. Minutes of 02/20/2020
103. Part 1 Joint ARI ARS Annual Report Points of Interest
104. Part 2 Joint ARI ARS Annual Report Strategic Plan
105. Part 3 ARI ARS Positioning Statements Guidance and Corporate Organizational Information
106. Part 4 Assessment of Essential Chair CEO Accountabilities 06/12/2020
107. Part 5 ARI Budget summary and 2020 2021 projected budget
108. Part 6 ARS Budget summary and 2020 2021 projected Budget
109. Part 7 ARI BS
110. Part 8 ARI PL
111. Part 9 ARS BS
112. Part 10 ARS PL
113. Part 11 IRS determination letter
114. Part 12-The ARI-ARS Boards of Directors biography
115. Grant Writing Program
116. Doug Towne Consulting Contract
Meeting called to order by Chair CEO Doug Towne at: 7.01
In attendance
Elizabeth Campbell: No
Gust Dean Doulou Vice Chair: Yes
Treasurer and CFO David Mickey Ellis Yes, Non-voting
Stephen M. Handschu Yes
DR Martin G. Lewis No
Matthew Michaelis Yes
Paul R. Michaelis PHD Yes
Debra Roberts Bellanti No
Secretary Corey Saur Yes – Non-voting
William (Chip) Smith Yes
Mariano Tan Yes
Chair CEO Doug Towne yes – Non-Voting
Carol Westlake Yes
Gabrielle Ward Yes
John Medcalf Yes

** Consent Agenda
1. The Chair CEO requests final approval of the attached request for Board Action dated 04 17 2020 (number 1)
Motion to accept consent agenda items by Steve

Seconded by Mariano
Discussion

Call the Question,
Elizabeth Campbell Absent
Gust Dean Doulou Vice Chair Yes
Stephen M. Handschu Yes
DR Martin G. Lewis Absent
Matthew Michaelis Yes
Paul R. Michaelis PHD Yes
Debra Roberts Bellanti Absent
William (Chip) Smith Yes
Mariano Tan Yes
Carol Westlake Yes
Gabrielle Ward Yes
Motion Passed

* Information Agenda None
* Board Secretary report
Correspondence None

Minutes of 02-20-2020 (number 2)

Motion to accept minutes as presented or amended by, Carol
Seconded by Steve
Discussion

Call the question,
Elizabeth Campbell Absent
Gust Dean Doulou Vice Chair, Yes
Stephen M. Handschu Yes
DR Martin G. Lewis Absent
Matthew Michaelis Yes
Paul R. Michaelis PHD Yes
Debra Roberts Bellanti Absent
William (Chip) Smith Yes
Mariano Tan Yes
Carol Westlake Yes
Gabrielle Ward Yes
Motion Passed

* Board Treasurer Report
Correspondence None
Accounting Report
David Ellis
See attached Items 7., 8., 9., 10., 11., and 12.
Discussion

* Chair/CEO report
Correspondence None
1. The 501(C)3 approval See attached IRS letter (number 13)
2. Grant writing program see attached outline (number 15)
3. The Pandemic effect
4. The Pastime GPS project
5. Accessible remote voting project
6. Doug Towne Consulting Contract
7. Passtime GPS update
8. American Digital Accessibility Act

Discussion

* Other Officer Reports
1. Vice Chair Dean Doulou
Report on Assessment of Essential Chair CEO Accountabilities
Discussion

Motion to accept all reports items by Mariano
Seconded by dean
Discussion
Call the question
Elizabeth Campbell Absent
Gust Dean Doulou Vice Chair, Yes
Stephen M. Handschu Yes
DR Martin G. Lewis Absent
Matthew Michaelis Yes
Paul R. Michaelis PHD Yes
Debra Roberts Bellanti Absent
William (Chip) Smith Yes
Mariano Tan Yes
Carol Westlake Yes
Gabrielle Ward Yes

Motion Passed

** Old Business?
none
** New Business?
1. The Chair CEO requests approval of the Access Ready Inc (nonprofit) 2020-2021 budget. (number 7.)
David Mickey Ellis CFO
Motion by Carol
Seconded by Steve
Discussion

Call the Question,
Elizabeth Campbell Absent
Gust Dean Doulou Vice Chair, Yes
Stephen M. Handschu Yes
DR Martin G. Lewis Absent
Matthew Michaelis Yes
Paul R. Michaelis PHD Yes
Debra Roberts Bellanti Absent
William (Chip) Smith Yes
Mariano Tan Yes
Carol Westlake Yes
Gabrielle Ward Yes

Motion passed,

2. The Chair CEO requests approval of the Joint ARI ARS annual report covering 10/17/2018 through 06/18/2020
Does not include IRS 990 but will as soon as it is complete
see attached
3. Part 1 Joint ARI ARS Annual Report Points of Interest
4. Part 2 Joint ARI ARS Annual Report Strategic Plan
5. Part 3 ARI ARS Positioning Statements Guidance and Corporate Organizational Information
6. Part 4 Assessment of Essential Chair CEO Accountabilities 06/12/2020
7. Part 5 ARI Budget summary and 2020 2021 projected budget
8. Part 6 ARS Budget summary and 2020 2021 projected Budget
9. Part 7 ARI BS
10. Part 8 ARI PL
11. Part 9 ARS BS
12. Part 10 ARS PL
13. Part 11 The ARI-ARS Boards of Directors biography
14. Part 12 IRS determination letter
Motion by Chip
Seconded by Dean
Discussion

Call the question,

Elizabeth Campbell Absent
Gust Dean Doulou Vice Chair, Yes
Stephen M. Handschu Yes
DR Martin G. Lewis Absent
Matthew Michaelis Yes
Paul R. Michaelis PHD Yes
Debra Roberts Bellanti Absent
William (Chip) Smith Yes
Mariano Tan Yes
Carol Westlake Yes
Gabrielle Ward Yes

Motion passed

3. The Chair CEO Requests that the Committee on administration consisting of Douglas Towne, Gust Dean Doulou, and David Mickey Ellis be given the authority to move funds intended for the long term foundation fund from the Bank of America savings account into other insured instruments at other institutions where the interest yield is more profitable. This activity would be at the committee’s discretion as funds allow.
The current balance of the foundation fund is $1655.15 as of 06/18/2020.
Motion by Carol
Seconded by Steve
Discussion

Call the question,

Elizabeth Campbell Absent
Gust Dean Doulou Vice Chair, Yes
Stephen M. Handschu Yes
DR Martin G. Lewis Absent
Matthew Michaelis Yes
Paul R. Michaelis PHD Yes
Debra Roberts Bellanti Absent
William (Chip) Smith Yes
Mariano Tan Yes
Carol Westlake Yes
Gabrielle Ward Yes

Motion passed,

** General discussion

** Next meeting Date and time?

Thursday October 15, 2020 at 7 PM EST by conference call.
Discussion

*** Adjournment
Motion to adjourn by Dean
Seconded by Mariano
Discussion
Call the question
Motion was unanimous
Meeting was adjourned at 8:06 pm