Board of Directors meeting Minutes, 09-19-2019

Access Ready Inc.
Board of Directors meeting Minutes
Date, 09-19-2019
Time, 7 pm EST
Place?
Meeting by Conference call? yes

Access Ready Call Bridge
Sponsored by VOTEC Corporation

List of attachments

1. Minutes of 06-19-2019
Meeting called to order by Chair-CEO Doug Towne at: 7.05 pm
In attendance

Elizabeth Campbell Yes,
Gust Dean Doulou Vice-Chair, Yes,
Treasurer and CFO David Mickey Ellis Yes, Non-voting
Stephen M. Handschu Yes,
DR Martin G. Lewis No
Matthew Michaelis no
Paul R. Michaelis PHD Yes,
Debra Roberts-Bellanti No?
Secretary Corey Saur Yes, Non-voting
William (Chip) Smith Yes,
Mariano Tan Yes,
Chair-CEO Doug Towne yes, Non-Voting
Carol Westlake No?

* Information Agenda
* Board Secretary report
Correspondence

Minutes of 06-19-2019

Motion to accept minutes as presented or amended by, Chip
Seconded by dean
Discussion

Call the question,

Elizabeth Campbell Yes,
Gust Dean Doulou Vice-Chair, Yes,
Stephen M. Handschu Yes,
DR Martin G. Lewis Absent?
Matthew Michaelis Absent?
Paul R. Michaelis PHD Yes,
Debra Roberts-Bellanti Absent?
William (Chip) Smith Yes,
Mariano Tan Yes,
Carol Westlake Absent?
Motion Passed,

* Board Treasurer Report
Correspondence
Accounting Report
David Ellis
Verbal report see attached documents
Discussion

* Chair/CEO report
Correspondence None
1. The 501(C)3 application
I believe that our 501(C)3 application package will be submitted by the 23rd of Sep 2019. I believe the package is complete at this point.
2. The Strategy One program
The Strategy One process is not being as effective as we would like. In part this is because of our public policy that we do not take legal actions. Our logical approach to negotiate agreements on policy is confusing them for some reason. I believe we need to establish more direct relations with those who will take legal actions. Perhaps this means linking up with a law group that is in this business.
I would like to openly refer cases to state disability rights organizations, the American Council of the Blind, the National Federation of the Blind, the National Association of the Deaf and the National Council on Independent Living.
There are two ways to do this.
A. just openly do it without prior consultation and agreement. The danger is that they get upset about it. We could just refer cases to the state disability rights organizations who are obligated to take case referrals. The issue with them is that many are overwhelmed with cases.
B. Work to get a referral agreement in advance. This would mead separate agreements with each state disability rights organization and with the other above-mentioned organizations. The danger is they just say no. They are all difficult to deal with on something like this.
I am looking for your thoughts.
3. Payment gateway
With the bank coming to the table and admitting they totally messed up our on boarding process and with the help of Robyn our Webmaster I am happy to announce we can now take credit cards online. All that is left to do is reorganize the gateway page itself. We cannot guarantee the gateway will be accessible through every screen reader. We also offer PayPal as a payment method and will make it possible for someone to contribute by phone through a real person as well.
The bank and Merchant Services have both refunded all but $30.00 of the fees we have paid. I’m still trying for that $30.00. I have also suggested to Merchant services that given the fact that they have severely hampered our fund-raising activities because of their nine-month delay that perhaps they should consider a contribution or waving any fees up to an agreed amount. Not holding my breath, but we will see.
4. VOTEC Consulting contract
I am happy to announce that DRG’s contract has been successfully transferred to Access Ready Strategic under a new contract signed between VOTEC and Access Ready Strategic. Included in this consulting contract is a $6250.00 onetime retainer, as well as a significant staff and expense deposit and quarterly consulting fees. ARI the nonprofit will benefit from this both by contribution and by ARS the for-profit taking on more of the overall infrastructure costs. We have ARS newest board member and first consulting client John Medcalf to thank for making this transition possible.
5. Other pending contracts
We hope to conclude a new annual contract with Commonlook by Oct 1, 2019 for continued support of the Strategy One project.
We hope to get back to the OrCam consulting contract in October so we can begin that project in November.
We hope to conclude an agreement with Florida Reading Technologies for support of an expanded Strategy One project.
6. New technologies
Shortly you will hear about a new technology that ARS may be able to offer which will help track elders and people with disabilities who because of their condition have a tendency to wander.
This is an example of specific technologies that we are looking for which ARS can market to bolster our revenue as well as launch a program to provide job and business opportunities. Our plan is to put under contract 2 to 4 such offerings to go to market with in 2020. This will serve to support the brokerage side of the house which provides customers access to goods and services related to our joint mission.
The difference between these products and the brokered goods and services is that they will be branded as Access Ready products.
7. Fund Raising
As soon as our 501(C)3 comes online it is my hope to begin fund raising for the nonprofit in Ernest. In the meantime, because of the delay I will be asking the Board a little later on to extend the Founders program indefinitely.
As for Grand Collections we have not been able to find a location yet. With the added revenue coming into ARS however we may be able to strike a deal that we can afford for store and office space. That is a possibility I will bring back to you if it develops.
8. Chief of Staff
I know that titles do not mean much right now, but I am beginning to need a gate keeper and Corey is filling that position by default. If there is no objection, he will hold the title of Chief of Staff. He will continue to hold his other titles until new staff is available to take on those positions. This is necessary to clarify his position both internally and externally.

* Special Information Report (S)
Paul Michaelis
Report on Encore Passtime GPS technology
Discussion
There was a lengthy discussion about Strategy One and our path forward.
Motion to accept all reports

Motion by Steve
Seconded by Mariano
Discussion

Call the question

Elizabeth Campbell Yes,
Gust Dean Doulou Vice-Chair, Yes,
Stephen M. Handschu Yes,
DR Martin G. Lewis Absent?
Matthew Michaelis Absent?
Paul R. Michaelis PHD Yes,
Debra Roberts-Bellanti Absent?
William (Chip) Smith Yes,
Mariano Tan Yes,
Carol Westlake Absent?
Motion Passed,

** Old Business?
1. The Chair respectfully requests that the Board open the Founders program up on an indefinite basis.
In part the reason for this is because of the delay in our 501(C)3 application and because it has been suggested to me that some may want to utilize the Founders program to memorialize friends, family members and leaders from the disability community.

Motion by Steve
Seconded by dean
Discussion

Call the question

Elizabeth Campbell Yes,
Gust Dean Doulou Vice-Chair, Yes,
Stephen M. Handschu Yes,
DR Martin G. Lewis Absent?
Matthew Michaelis Absent?
Paul R. Michaelis PHD Yes,
Debra Roberts-Bellanti Absent?
William (Chip) Smith Yes,
Mariano Tan Yes,
Carol Westlake Absent?
Motion Passed,

** New Business? None

** General discussion
Liz, suggesting we provide information to state level presidents of the NFB.
Steve agrees.
** Next meeting Date and time?
The third Thursday of the third month of the next quarter at 7 PM EST
Thursday Dec 19th at 7 PM EST by conference call.
Discussion
*** Adjournment
Motion to adjourn by Liz
Seconded by Paul

Discussion

Call the question

Motion was unanimous

Meeting was adjourned at 8.13 pm