Report on request for Access Ready Inc Board of Directors Action by 01-11-2019
Issued on 01-04-2019
Honorable members of the Access Ready Inc. Board of Directors,
Under the bylaws Article VII Section 9 as Chair I am requesting that you vote on the following agenda electronically
A simple response to the Chair-CEO by email will be registered by the Chair-CEO and then filed with the corporate Secretary.
A notice of this action will then be placed on the Consent Agenda and included in the Board package for the next formal meeting.
Your vote in this format does have the force and effect of an action in a formal board meeting. The Consent Agenda vote is a formality intended to give the Board a second look at actions taken electronically. Please reply to all when responding.
The voting on this agenda will be open until 5 pm on 01-11-2019
A failure to respond will automatically register as an affirmative or yes vote on the agenda.
1. The Chair-CEO requests that the Board consider and approve the following open and online records and actions policy. The intent is to put the bylaws, minutes, policies and other pertinent documents online through accessready.org for ease of access. This will also make them available for the public including donors and oversight officials to view at any time. It is my belief that the best way to avoid potential dirt is to keep as much as possible in the clear light of day. This would not include confidential transaction documents such as donor or sponsor agreements or subcontractor or employment documentation because those involve third parties and we should not make such things public without the approval of those third parties. As a virtual organization operating online for the most part, it makes sense that the bulk of our documentation be available online to the fullest extent possible. I am including General Legal Counsel Randy Sterns in this email request so he may way in if he wishes.
A policy on open governance
It shall be the policy of Access Ready Inc. to make its corporate, bylaws, Board of Directors action, policies, reports and other pertinent documentation available in accessible electronic formats through accessready.org on a page linked to about Access Ready.
This open governance policy shall make as much information available to the public as deemed necessary and prudent in the online security environment, in order to demonstrate that Access Ready Inc. as a nonprofit organization is operating in the public’s trust.
This open governance policy shall not apply to records related to documents deemed sensitive or confidential by the Board of Directors including, but not limited to documents related to specific donor, sponsor subcontractor or employee relationships.
For security and confidentiality purposes some information included in documents may be redacted such as, but not limited to names, addresses, other identifying information and account numbers.
Documents or Board Actions deemed sensitive or confidential must be determined in the motion or Board action at the time of the action as a clear instruction requiring that information be redacted, or the document be restricted and not made available online.
The Chair and Chief Executive Officer (Chair-CEO) in conjunction with the Chief Communications Officer (CCO) shall manage the redaction and posting process as instructed. The Chair-CEO in conjunction with the CCO may redact or restrict documents when the Board has not made its intentions clear. In such cases the Board must be asked for clarification within 30 (thirty) days to clear up any questions the Chair-CEO or CCO may have.
Gust Dean Doulou Yes without objection
Stephen M. Handschu Yes without objection
Paul R. Michaelis Yes without objection
William (Chip) Smith Yes without objection
Sheila Young Yes without objection
Board of Directors Actions completed by 01-11-2019
Certified Corey R. Saur Secretary